WHY EDMS? (Electronic Document Management Solutions)
Easy Access to Documents
Current and archived information is never more than a few mouse clicks away. Do away with time and space consuming paper storage methods
EDMS(Electronic Document Management Solutions) provides an easy way to back-up documents for offsite storage and disaster recovery providing failsafe archives and an effective disaster recovery strategy. Paper is a bulky and expensive way to back-up records and is vulnerable to fire, flood, vandalism, theft and other Acts of God.
Enhance Customer Service
An Electronic Document Management Solutions can empower your company members with the ability to locate and retrieve documents instantaneously. Allow your employees to immediately respond to customer questions and inquiries with limited downtime. ITS can provide your company with a Document Management Solution that will ensure instant access to document information - eliminating time delays, confusion and misinformation which frustrate your company's valued customers.
Electronic files, including scanned images (Tiff and PDF files of scanned paper documents and drawings), are readily accessible to co-workers across LAN's, company intranet, and the Internet. You can also share files by distributing onto CD/DVD for archiving or transportability.
Scanned and existing electronic files are available for viewing by all authorized company personnel. One can add redlines (notes, markups) to these images for conveying ideas or changes. These redlines are maintained as a separate layer on the image file (The original is maintained intact).
Eliminated Filing Problems
Eradicate manual filing systems and their tedious and mistake ridden methods. Electronic documents are always in the folders where they belong and can be located using multiple search techniques, including search and sort by property fields and full text strings.
Historical information assets are an important part of any company. Document imaging secures historical documents. Save the images to CD/DVD or any external data storage repository (Web) for safekeeping. This eliminates paper wear and tear, reduces storage space needs, helps meet regulatory requirements, and establishes a secure disaster recovery system.
Organized Files and Information
Property field indexing prepares files for dynamic sorting. Imagine opening a file cabinet and having the files sorted according to PO Number, then opening the same cabinet and the files are now sorted according to vendor. Now, that's a useful filing system. Any number of property fields can be implemented to establish optimum filing organization.